Administrative Assistant II - - 3109

Name:

Administrative Assistant II

Location: Irvine, CA

Job Posting Location - City, State:

Irvine, CA

Work Type:

Full-time

Department:

Human Resources

Description & Requirements

Come join our family at In-N-Out Burger!

The In-N-Out Burger Human Resources (HR) Team has an excellent opportunity for an Administrative Assistant II in our Irvine, CA office*. This position will report to the HR Department Head and will be responsible for supporting the administrative needs of the department including direct support of the department head. This person will be a team member of the HR Department, which includes Talent Acquisition, Benefits, Talent & Organizational Development, HR Systems, and HR Business Partner teams.

*This role is a full-time, in office position.

General Responsibilities

Responsible for administrative tasks and projects for the HR department, such as scheduling meetings, answering phones, handling requests, and managing correspondence
Help manage department calendars, plan meetings, and execute the day-to-day administration of the HR department
Assist the HR Department Head with special projects, including simple tasks, reporting, and larger project coordination, related to various HR programs, such as the engagement survey, Associate communication, HRIS reporting, etc. Projects will range from clerical to more complex administrative tasks.
Prepare meeting materials, including agendas, PowerPoint presentations and minutes
Coordinate department special events, such as parties and lunches
Develop strong working relationships throughout the company as an extension of the HR Department Head and HR department
Keep department and company information confidential with the highest degree of integrity
Collaborate with other departments or functions (Payroll, Operations, Marketing, etc.)
Be part of a team-oriented department and assist in other areas as needed

Work Schedule + Benefits

Full-time position, Non-Exempt, Hourly

Office Hours in Irvine, CA: Monday-Friday, 8:00 am-5:00 pm

Department needs may call for occasional overtime

Excellent Benefits, to include Medical, Dental, Vision, Life Insurance, Profit Sharing Plan and 401(k) Plan

Qualifications

Minimum of five (5) years of experience in a high level Administrative Assistant or Executive Assistant position; work experience in Human Resources is preferred
Must be a self-starter and demonstrate a high degree of accuracy and thoroughness
Passion in providing excellent administrative and clerical support to the department
Strong computer proficiency in MS Office (Word, Excel, Outlook, PowerPoint). Asana a plus.
Excellent oral and written communication skills
Act as a trusted partner to management, displaying the highest levels of integrity and handling highly sensitive and confidential information
Strong customer service skills and the ability to interact with all levels of internal and external customers in a positive and professional manner
Excellent time management skills, organized and the ability to prioritize work
Ability to work autonomously/independently under general supervision

ABOUT In-N-Out Burger

In-N-Out Burger was founded in 1948 by Harry and Esther Snyder in Baldwin Park, California, and remains privately owned and operated. Under the direction of the Snyder family, the company has opened restaurants throughout California, Nevada, Arizona, Utah, Texas and Oregon. In-N-Out Burger’s menu has remained the same since 1948, and we have maintained a simple philosophy – serve only the highest quality product, prepare it in a clean and sparkling environment, and serve it in a warm and friendly manner. We have built a reputation for fresh, made-to-order foods prepared and served by friendly, well trained Associates.

In-N-Out Burger offers a competitive salary and comprehensive benefit package. We are an Equal Opportunity Employer by choice. Should there be a need, In-N-Out Burger will provide a reasonable accommodation to complete the interview process upon request.